Bharat HeadHunters


Email format for offer decline

Dear <Name>,

Thank you for the time and effort you spent considering me for a position as Business HR Partner. I appreciate your time and effort -- as well as those of your staff. I am grateful for your offer of employment.

Because I was so impressed with “mention offered company name”, I had a difficult decision to make. After much thought and careful deliberation, however, I have decided not to accept your offer.

I wish you and “mention offered company name” the best continued success. I hope our paths will cross again in the future.

Thank you again for your time and consideration.

Email format for resignation.


I would like to inform you that I am resigning from my position as Senior Associate from Syntel, effective Month Day, Year.

Thank you for the opportunities for professional and personal development that the company has provided me during my stay. I have enjoyed working for the company and appreciate the support provided to me during my tenure with the company.

I have to serve notice period of 00 days and I will abide by that. Looking forward to get relieved on or before Day Month Year.

If I can be of any help during this transition, please let me know.


Format for Thank you email after Interview

The following thank you letter can be sent after any interview. This is a general thank you letter to be sent after an interview. Note that the letter is formatted to be sent via email.

Interviewer Name
Interviewer Title
Company Name
Company Address
City, State, CA

Dear Mr./Ms. Contact,

Thank you for taking the time to discuss the Software Engineer position at XYZ Company, Inc., with me. After meeting with you and observing the company's operations, I am further convinced that my background and skills coincide well with your needs.

I really appreciate that you took so much time to acquaint me with the company. I feel I could learn a great deal from you and would certainly enjoy working with you.

In addition to my qualifications and experience, I will bring excellent work habits and judgment to this position. With the countless demands on your time, I am sure that you require people who can be trusted to carry out their responsibilities with minimal supervision.

I look forward to hearing from you regarding your hiring decision. Again, thank you for your time and consideration.

Your Name
Your Contact Information

Letter after Interview: To express concern if any

Below is an example of a thank you letter that can be used after an interview. In this case, the interview was for a Computer Technician position, and the letter addresses concerns that came out of the interview about the candidate's previous IT experience. This thank you letter also highlights examples of the candidate's qualifications. The format of this thank you letter is appropriate for an e-mail, which is the standard thank you letter delivery method for technical careers.

Dear Mr./Ms. Interviewer:

Thank you for the time you took to interview me for the Computer Technician opening at XYZ Company.

After our interview, I am certain that I have the skills you're looking for in your computer technicians. I know you expressed some concern in our meeting that I have not worked in a large IT organization. I want to stress, however, that I have participated significantly in the development of our computer lab. I feel confident that I could contribute immediately to the company's technical support needs.

I have attached a letter from my internship supervisor, which details my commitment to customer service, my dedication to hard work, and my ability to learn quickly.

Thank you again for this wonderful opportunity to interview for the Computer Technician position. I promise you I won't let you down if you give me the chance to show what I can do.

Your Name
Your Contact Information


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